Terms and Conditions

These terms and conditions apply to the use of facilities and services provided by WeSUP paddleboard centre for members and users.

Wesup HQ Ltd  |  Company Number: 11251219

Registered address: 11a Kimberley Park Road, Falmouth, England, TR11 2DA

Payments

Wesup offers a variety of services including watersports activities, events venue booking. Payments for all services are taken in advance via card transactions either online or in-store. We can take payment over the phone but not over the value of £250. We do not keep any credit card details or customer payment information on file, we never make a copy of your payment details in any way and will never verbalise such details as to accidentally expose them to a 3rd party.

Activities

All activities are to be paid for in advance of the session via our online payment system or via the till terminal on location. We are a ‘cashless’ business and so we politely ask that you please refrain from attempting to pay with cash. We accept almost all forms of card payment including American Express.

Group bookings are also to be paid for in full, in advance. At the managers discretion, we may accept the token of a 50% non-refundable deposit of the total amount for a booking of 6 or more people. This is to be paid in full 14 days prior to the activity start date. Where there is less than 14 days until the booking start date, payment will need to be made in full.

Deposits and group payments are to be made using one payment card over the phone, in store or via bank transfer upon request. We recommend that 1 member of the group takes responsibility for managing the payment and activity schedule planning. We also recommend that this is someone you know and trust and Wesup take’s absolutely NO responsibility for your groups personal or internal miss-managed or fraudulent payments. 

The outstanding balance for a group booking must be paid 14 days before your activity or the activity booking will become void and the sessions will be re-booked and unfortunately, no refund will be offered.

Events & Venue hire 

All such bookings will be subject to a non-refundable, upfront fee which will be agreed on a case by case basis and managed by the centre management at the specified location. The fee will be formally agreed via email and will need to be paid via credit or debit card in order to secure the preferred date. Bookings will not be confirmed until the balance is clear meaning that the date remains bookable for anyone else. 

The manager reserves the right to request a breakages or cleaning deposit which would be payable prior to the start of the event. The deposit will be refunded once damages or clear up has been assessed. This can take upto 48hours and the manager unreservedly retains the right to withhold that deposit to cover extra costs incurred by Wesup but caused by guests at the event. The amount will be determined on a case by case bases and will be dependent on the perceived risk of such occurrences.

Cancellation & Refund

Wesup offers a variety of services including watersports activities, events and venue hire. As such, our cancellations and refund policy is written to reflect this dynamic.

Activities

Wesup has been built on the most precious customer service foundations and we appreciate that cancellations and refunds are at times a sticky issue. Whilst we endeavour to maintain the most human approach to such issues, we do run a very strict but clear cancellation and refund policy. This is to ensure our customers are totally clear on our policies and also to protect the interests of our small business which is naturally susceptible to a number of environmental and human conditions.

Wesup do not offer cash refunds to group bookings (6 or more) or individual & family bookings within 30 days of the booked activities due to ANY personal circumstances. These include things such as (but not exclusively to) sudden illness, family emergencies or distaste of the weather that day. 

Where  our customers can not attend their activity for reasons of their own, Wesup will happily and immediately offer digital activity vouchers to the full value of the booking which can be redeemed within 12 months.

WeSUP maintains the right to cancel sessions at any time should the senior management or instructors deem the weather conditions too dangerous. In this instance, customers will be offered digital activity vouchers to the full value of the booking which can be redeemed any time in the future. These vouchers can also be redeemed against any activities at any Wesup location.

If the customer is on holiday and genuinely has no way of returning to Wesup to undertake the activity during safer weather conditions, a full cash refund will be made by way of reverse transaction. Reverse transactions usually show on your statement within 48 hours but it can take up to 7 working days to show up depending on your bank and the method of payment you chose.

Wesup do not cancel sessions due to the rain or cloudy sky. We cancel sessions if the wind is blowing dangerously, if lightning is forecasted or the senior managers feel the group will not maintain their ability to cope with the conditions during the session..

Events and Venue Hire

Wesup will not offer cash refunds of any deposit or fee made for events or venue hire at any of our premises if a cancelation is appointed within 30 days of event start date. 

We will kindly offer a full refund if you need to cancel prior to the 30 days for any reason. 

If you need to reschedule your event for another available day, this must happen prior to 30 days of your event start time or else we will charge you the booking fee again. This is to ensure Wesup covers potential lost opportunities whilst your initial booked date was unavailable to other customers.

Equipment

Our equipment is regularly checked for damage and aesthetic degradation. We consider the high standard of our equipment is a reflection of our brand and our great care when it comes to your safety and enjoyment whilst using our kit.

If you discover any of our equipment is faulty, please report it to any member of staff prior to the start of your activity otherwise you may fall liable for charges associated to the damage.

Our paddles and paddle boards are very expensive, please take great care not to damage them. Accidents do happen and we appreciate that, but any obvious lack of care, misuse or mindless behaviour that results in our equipment being damaged, will result in a fair charge being issued.

It is the responsibility of the person using the equipment to report any damage caused during the activity and we favour your honestly. By participating in an activity, you thereby agree to take responsibility for and pay for any damage caused by improper use. 

Charges include:
£35 for a punctured paddle board
£60 for a torn wetsuit
£80 for a lost paddle
£200 for a broken fin box

Health and Safety

WeSUP is covered by quality customer liability & employee liability insurance.

All participants of Wesup’s activities are to sign our activity safety information form to acknowledge and accept the risks involved with taking part. 

All people under the age of 18 must be accompanied by their legal guardian on the water. If this is not possible, the legal guardian must remain within ear & eye shot of the paddler. This is down to licencing, insurance and child protection policy. 

If the paddler is under the age of 18, all aspects of our safety information form must be read and understood by the paddler but signed by a legal guardian who must be over the age of 18.

If the paddler has a known medical condition that might effect their ability to paddle or that we should know in case of any emergency, they are to request a medical disclosure form from the appropriate member of staff and help the instructor fully understand the medical concern where appropriate. It will be attached to the paddlers completed safety information form and kept on file until their activity is completed.

If you are perceived to be under the influence of alcohol or illegal drugs, you will not be permitted to undertake any activities with Wesup.

All customers (excluding Club Wesup members) must undertake our safety brief on every occasion that they attend activities with us. This is to ensure everyone is made aware of the skills they will need to cope with the weather and environmental conditions of the day. All customers are also required to wear a buoyancy aid (supplied by Wesup) and this must be worn correctly throughout the duration of the paddlers time on the water. 

Club Wesup Memberships

Club Wesup memberships are available from each of our locations and we advise that you join the club that is most local to your home address. You can join by following the links below

Gylly Beach – Cornwall
Hamble River – Southampton
Torquay Marina – Devon

Club Wesup is a stand up paddle board club which is most suitable for people over the age of 18 however, if a legal guardian wishes to join with someone who is under 18, the centre manager will need to be consulted. People under 18 can join but the legal guardian must be aware that certain activities and socials may not be appropriate for reasons to do with physical competency or licencing at places we visit (pubs etc…) 

Wesup maintains the right to change membership prices and introduce special offers for new and existing customers at any time during the season. It is our members responsibility to make the most of offers such as Early Bird discounts as and when they come available.

Wesup memberships are to be paid on a monthly bases and are charged on a prorata basis. 

Some memberships such as Early Bird memberships are full season subscriptions and refunds or partial refunds are not available at anytime or under any circumstances. Where an injury or other unfortunate circumstance arises which results in the end of the paddlers season, we will offer a new season membership voucher to the appropriate value.

Membership may be suspended in the event of long-term illness, injury, or pregnancy.

We do not transfer memberships from person to person and members must never allow non-members to use Wesup’s equipment without following Wesup’s normal activity procedure.

All Members shall abide by the Club Wesup Constitution which is to be signed upon enrolment.

Club Wesup Members must follow the day to day instructions of Wesup’s senior instructors at all times. Members must verbally consult with Wesup’s staff prior to any activity to ensure any new risks or safety information can be given. Once satisfied, all members must complete the Wesup Float Plan prior to every activity and adventure 

WeSUP Shop

Wesup sells a number of new and second hand products by way of online and in-store retail.

We are passionate about customer service and pledge to sell on the highest quality equipment and gear to ensure the best chance of your full satisfaction.

Once in a while something unforeseen may go wrong and so we will refund any item you are not completely happy with. You’ll just need to return it to us within 14 days of receipt and we will credit the refund to the original method of payment.

WeSUP’s paddleboarding vouchers cannot be used for retail items.

And finally

WeSUP reserves the right to alter these terms and conditions without notice.

 

Thanks